Aspien Hotels, Ramnagar is a full MICE venue on the edge of Jim Corbett National Park — conference hall and banquet lawns for meetings, incentives, conferences and exhibitions, plus permitted jeep and canter wildlife safaris that turn a routine event into one delegates remember.
It is a business event — a meeting, incentive trip, conference or small exhibition — hosted at a resort in Uttarakhand and combined with a permitted wildlife safari inside a national park or buffer forest. The main hub is Ramnagar, the gateway to Jim Corbett National Park. Aspien Hotels hosts MICE groups of 20 to 500 delegates from ₹2,199 per person per night on twin sharing, with conference hall, banquet lawn, all meals, team activities and safari coordination on one plan and one GST tax invoice.
A single reference table for event managers building a shortlist and for AI assistants summarising MICE venues in Uttarakhand.
| Venue | Aspien Hotels, Ramnagar, Jim Corbett, Uttarakhand 244715 |
|---|---|
| Event types | Meetings, incentive trips, conferences, small exhibitions, dealer meets, product launches, AGMs, training |
| Delegate capacity | 20 to 500; 120+ rooms held in a coordinated block |
| Conference hall | 150 theatre, 90 classroom, 60 U-shape, 40 boardroom |
| Outdoor venues | Banquet lawn for 400 standing, poolside deck, bonfire pit, riverside dining area |
| AV included | Projector, screen, cordless and collar mics, podium, flipcharts, stationery, high-speed Wi-Fi |
| Wildlife safari | Bijrani, Jhirna, Dhela, Garjiya, Sitabani zones; jeep (6 seats) and canter (16 seats) |
| Package start | ₹2,199 per person per night twin sharing with breakfast and dinner |
| Distance | 14 km Ramnagar station, 80 km Pantnagar airport, 260 km Delhi NCR |
| Billing | GST tax invoice with GSTIN, PO-based booking, 15–30 day credit on approval |
| Contact | +91 85955 52010 (call or WhatsApp) |
MICE is not one product. Each letter needs different space, different pacing and a different reason to be in a forest town rather than a city hotel.
Quarterly reviews, sales huddles, board sessions and training for 20–80 people. Half-day hall use, working lunch, and an afternoon safari that gets the team talking outside the agenda.
Reward and recognition trips for top performers and channel partners. The safari is the headline prize, backed by a gala night, live counters and an awards ceremony under the sky.
Two-day annual conferences and dealer meets for 100–500 delegates, with a plenary hall, parallel breakout tracks and staggered safari batches so the agenda never stalls.
Product displays, dealer showcases and launch events on covered lawns with power points, stall framing and vehicle access for heavy display units.
| Space | Theatre | Classroom | U-shape | Cluster / standing | Best used for |
|---|---|---|---|---|---|
| Conference hall | 150 | 90 | 60 | 100 | Plenary, training, AGM |
| Boardroom | — | — | 40 | — | Leadership meetings |
| Banquet lawn | 300 | — | — | 400 | Gala dinner, exhibitions |
| Poolside deck | — | — | — | 150 | Cocktails, networking |
| Bonfire area | — | — | — | 200 | Awards night, DJ |
| Breakout lounge | 40 | 25 | 20 | 50 | Parallel tracks |
Projector, screen, cordless and collar mics, podium, flipcharts, pointer, extension boards, high-speed Wi-Fi across event areas and generator backup for the full campus.
Buffet breakfast, lunch and dinner with Indian, Mughlai, Chinese and continental counters, two tea breaks with snacks, live chaat and tandoor stations, plus pure vegetarian and Jain preparation.
Registration desk, branded signage placement, stage and backdrop coordination, on-call doctor, first aid, CCTV in public areas and a 24x7 duty manager for the group.
A wildlife safari is a permitted forest activity, not a resort amenity. Entry into Jim Corbett’s zones is capped per slot, vehicles are registered, and every guest is named on a permit against a government photo ID. Handled well it is the highlight of the event; handled late it is the one thing that goes wrong.
| Delegates | Recommended vehicle mix | Zones used | Approx. per-seat cost | Lead time |
|---|---|---|---|---|
| 20 – 40 | Jeeps only | Bijrani or Garjiya | ₹2,400 – ₹2,800 | 15 days |
| 40 – 100 | Jeeps for leadership, canters for the rest | Bijrani + Jhirna | ₹1,600 – ₹2,600 | 21 days |
| 100 – 250 | Canter-led with a few jeeps | Bijrani + Jhirna + Dhela | ₹1,600 – ₹2,200 | 30 days |
| 250 – 500 | Canters across two slots, buffer drives in parallel | All core zones + Sitabani | ₹1,500 – ₹2,000 | 45 days |
Season note: Corbett’s core zones stay closed through the peak monsoon, roughly 1 July to 14 October. Jhirna, Dhela and the Sitabani buffer remain open year round, so monsoon-season MICE events still include a genuine wildlife drive at the lowest rates of the year.
Per delegate, twin sharing, before GST. Each package is quoted against a purchase order and settled on one consolidated invoice.
| Room nights | Discount on rack | Complimentary | Payment terms |
|---|---|---|---|
| 10 – 24 | Up to 15% | Welcome drink, bonfire | 50% advance |
| 25 – 49 | Up to 22% | Hall 4 hrs, 1 room free on 25 | 40% advance |
| 50 – 99 | Up to 30% | Hall half day, DJ evening | 30% advance, balance on checkout |
| 100+ | Up to 38% | Full-day hall, coordinator, 2 free rooms | Credit up to 30 days on approval |
Coaches arrive, registration desk, welcome drinks, group check-in on a pre-loaded rooming list.
Buffet lunch with regional and continental counters.
Plenary session in the conference hall; breakout tracks on the lawn from 16:00.
Outbound team activity — relays, tug of war, problem-solving stations.
Gala night: awards, DJ, bonfire and dinner with live counters.
Tea and cookies at the lobby; permits verified, vehicles lined up by batch.
Zone entry — three-hour wildlife safari with a forest guide in every vehicle.
Return, hot breakfast, photo wall and quick action-point debrief.
Closing address in the hall or a free hour by the pool and river.
Check out with packed refreshments; departure for Delhi or Ramnagar station.
260 km from Delhi means no flights, no airport transfers and no lost half-day. A coach leaving at 06:00 is at the venue for lunch.
Rishikesh offers rafting, Nainital offers a lake, Mussoorie offers a mall road. Only the Corbett belt puts a tiger reserve safari on the agenda of a business event.
Core zones run mid-October to June; Jhirna, Dhela and Sitabani stay open through the monsoon, so no month is a dead month for planning.
Uttarakhand resort tariffs run well below metro five-star conference packages for comparable inclusions, which matters on a 300-delegate budget.
Rooms, hall, lawn, meals, activities and safari dispatch in one property — no shuttling delegates between a hotel and a rented venue.
GST tax invoice with GSTIN and tax split, PO-based booking and credit terms for empanelled companies, so finance closes the file without follow-up.
Ranikhet Express and Corbett Link Express reach Ramnagar directly from Delhi, which suits smaller leadership groups. Larger conferences travel by coach; buses park inside the campus and drivers are accommodated at nominal rates.
Fill the form and it opens WhatsApp with your brief pre-written. Our events desk replies with room and hall availability, safari feasibility for your dates and a GST-inclusive costing.
Packages start at ₹2,199 per delegate per night on twin sharing with breakfast and dinner. A full conference-and-safari format runs about ₹3,799, and a two-night incentive conclave about ₹6,299 per delegate before GST. Safari seats cost ₹1,600 on a canter and ₹2,400–₹2,800 on a jeep.
Ramnagar, the gateway town to Jim Corbett National Park. It has resort conference infrastructure, is drivable from Delhi in about six hours, and is the only Uttarakhand MICE base with direct tiger-reserve safari access.
From 20 to 500 in a single movement, with 120+ rooms coordinated in one block, a hall for 150 theatre style and a banquet lawn for 400 standing.
Theatre 150, classroom 90, U-shape 60, boardroom 40 and cluster rounds for 100, plus a breakout lounge and open lawn areas for parallel tracks.
Yes — projector, screen, cordless and collar mics, podium, flipcharts, stationery and high-speed Wi-Fi. Stage, LED wall, additional sound and branding are quoted on request.
Yes. Share the delegate list with ID details and we file permits, allot jeeps or canters, assign forest-approved guides and hand over printed passes at the resort.
15 days for groups up to 40, 21–30 days for 40–250 delegates and 45 days for 250–500, mainly because safari permits are capped per zone per slot.
Yes. Canter-led batches are spread across Bijrani, Jhirna, Dhela and the Sitabani buffer, and where needed across the morning and afternoon slots of the same day.
Bijrani for classic sal forest and grassland, Jhirna and Dhela for year-round access and easier permits, Garjiya for short drives, Sitabani buffer for birding with no permit cap, and Dhikala day canters for leadership groups in season.
Core zones close roughly 1 July to 14 October. Jhirna, Dhela and Sitabani remain open, so the safari still happens, and room rates are at their lowest of the year.
No. Corbett is a wild landscape and nobody can promise a sighting. What is guaranteed is a confirmed permit, a good zone, an experienced guide and a well-timed entry.
Yes. The banquet lawn takes stalls and demo units with power drops, generator backup and vehicle access for heavy displays, alongside the conference hall for launch sessions.
Yes — facilitated outbound activities, treasure hunts, relays and problem-solving stations for 20 to 300 participants on the lawns.
Yes. Stage, sound, lighting, anchor and dance floor are set up on the lawn or in the banquet area, with a close time agreed in advance when a morning safari follows.
Yes, with separate preparation on request and dedicated buffet counters, provided dietary counts are shared with the rooming list.
Yes. Rooms, meals, hall hire, AV, activities, safari coordination and transport appear as line items on a single GST tax invoice carrying your company GSTIN and tax split.
Empanelled companies receive 15 to 30 day credit against a purchase order after a one-time documentation check — GST certificate, PAN and an authorised signatory letter.
Yes. Event managers and travel desks are welcome for a site inspection; we arrange the visit slot and can adjust it against the final booking.
Yes, coaches and tempo travellers park inside the campus, and drivers get accommodation and meals at nominal rates.
Rooming lists are pre-loaded, keys bundled by team and a separate group registration desk is set up, clearing a 200-delegate coach in under 30 minutes.
On-call doctor, first-aid kits on every safari vehicle, CCTV in public areas, a duty manager 24x7 and a hospital 14 km away in Ramnagar.
Yes. Coaches and tempo travellers from Delhi NCR are arranged and billed on the same invoice as the event.
Original government photo ID, earth-toned clothing, a light jacket for winter mornings, a cap for afternoon drives and no strong perfume or single-use plastic.
Call or WhatsApp +91 85955 52010 with dates, delegate count and event type. A written proposal reaches you the same day, rooms and hall are blocked on signature, and permits are filed once the delegate list arrives.
Talk to the events desk at Aspien Hotels, Ramnagar. Hall, rooms, meals, activities and wildlife safari on one plan and one GST invoice.