Which is the best corporate conclave venue in Uttarakhand?
Aspien Hotels in Ramnagar, Jim Corbett is a preferred choice because halls for 50 to 500 delegates, 180+ rooms, dining, lawns and AV sit on one campus roughly five to six hours from Delhi NCR — so the entire conclave happens without a single external vendor or bus transfer.
How many delegates can the conclave hall hold?
The Grand Conclave Hall seats 500 theatre, 300 cluster, 220 classroom and 120 U-shape. Summit Hall handles 160 and Boardroom Kumaon seats 24 for closed-door sessions.
What does a residential conclave package include?
Room on twin sharing, breakfast, lunch, hi-tea and dinner, two tea breaks with snacks, full-day hall with standard AV, Wi-Fi, parking and power backup. Activities, safari and transport are add-ons.
What is the per-delegate cost?
Day conclaves start around ₹1,600 per delegate and residential packages around ₹3,200 per delegate per night. Premium rooms, buyouts and peak dates cost more; large groups get better slabs.
Is a full property buyout available?
Yes, subject to date availability. Buyouts are common for product launches and board conclaves that need privacy, and are usually quoted for groups above 150 delegates.
Can we run parallel breakout sessions?
Yes. The plenary runs in the main hall while two breakout tracks use Summit Hall and Boardroom Kumaon, each with its own screen, mics and tea service.
Do you provide AV equipment or do we bring vendors?
Standard AV is included — projector or LED screen, mics, mixer, speakers, stage lighting and a technician. Outside vendors for LED walls, streaming or special rigging are allowed with prior intimation.
Is there reliable Wi-Fi for a live-streamed session?
Yes, the hall runs on a dedicated line with a backup connection. For streaming or hybrid conclaves, tell us the expected concurrent load at least a week ahead so bandwidth is reserved.
How early should we block dates?
For 100+ delegates, 45 to 60 days ahead. October to March is peak conclave season in Uttarakhand and weekend dates in November, December and February close first.
What is the payment and cancellation policy?
30% advance confirms the block, 40% fifteen days before arrival and the balance at check-out. Cancellations 30 days before arrival are largely refundable; closer dates attract retention as per the written proposal.
Do you issue a GST invoice?
Yes — one consolidated GST invoice covering rooms, hall, food, AV and activities, with a delegate-wise annexure if your accounts team needs it.
Can we do a site inspection before confirming?
Yes. Organisers are welcome for a site visit; we hold rooms for the inspection team and walk you through hall layouts, room categories and the dining flow.
Are jeep safaris possible for a large group?
Yes, with advance permits. Each jeep carries six guests, so a 120-delegate safari needs 20 jeeps booked well ahead — zones are allotted by the forest department.
What about vegetarian, Jain and vegan delegates?
A separate pure-vegetarian counter runs at every meal, and Jain, vegan, no-onion-garlic and diabetic plates are prepared individually when the count is shared seven days before arrival.
Can you arrange transport from Delhi?
Yes — Volvo coaches, 26-seaters and tempo travellers with GPS-tracked drivers, plus airport and railway station transfers on arrival and departure days.
Is alcohol served at the gala dinner?
Yes, licensed bar service is available. Consumption-based or package bar options are quoted separately as per your policy.
Do you allow branding inside the venue?
Standees, backdrops, table branding, entrance arches and lawn flags are permitted. Share artwork in advance and our team coordinates printing and installation locally.
What is the best season for a conclave here?
October to March gives the most comfortable weather and safari access. Monsoon months are green and cheaper, ideal for indoor-heavy agendas and training conclaves.
How far is the venue from the railway station and airport?
Ramnagar railway station is 3 km away, Pantnagar airport about 145 km, and Delhi IGI roughly 260 km.
Can we extend rooms for a smaller core team?
Yes. Leadership teams often stay one extra night after delegates depart for a planning session, billed at the same negotiated rate subject to availability.
Is there a doctor or medical support on call?
A doctor is on call and a first-aid room is available on site. Ramnagar hospitals are within a ten-minute drive for anything that needs escalation.
Who will be our point of contact during the conclave?
One conclave coordinator is assigned from enquiry to departure, plus a banquet captain on the floor and a kitchen contact for meal timings — all reachable on WhatsApp through the event.
